2009 FALL HARVESTFEST APPLICATION

HELD THE FIRST FULL WEEKEND IN OCTOBER ON FRIDAY, 12:00 NOON - 9:00 pm, and SATURDAY 9:00 am TO 5:00 pm.

The Show is held indoors in a large, heated, well lighted building at the MIFFLIN COUNTY YOUTH PARK, in REEDSVILLE, PENNSYLVANIA. Two-day event highlights include quality exhibits, the best in foods, good entertainment and crafting skills. We work hard to make each year better.

Space is very limited and sells out months before Harvestfest.  We recommend you send this application and payment as soon as possible.  (Send a deposit of $50.00 (non-refundable) and then you must pay the balance in full by July 31^st or reservations will not be held. Confirmation of acceptance or refund will be sent by return mail or emailed.

EACH INSIDE SPACE MEASURES 10 X 10 FT. OUTSIDE SPACES MAY VARY

Please read the contract and regulations before you sign the application. If you need more information or have questions, please contact the  coordinator by phone, email or mail.

BIG VALLEY AREA BUSINESS ASSOCIATION
P.O. BOX 292
REEDSVILLE, PA 17084
PHONE: 717-935-9965     E-mail: ank@pa.net   

See Rules and Regulations for this year's prices and special information.

please cut on double line and return the application with your deposit or payment in full - thank you 
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B.V.A.B.A. FALL HARVESTFEST APPLICATION
Please print or type all information except your signature on the release.

Business Name:____________________________________________________________
Name of Person to Contact: _________________________________________________
Business or Contact Address: ________________________________________________
City ___________________________________________ State_______ Zip___________
Phone: _______________________ E-mail: _____________________________________
Type of Booth Requested (check all that apply): Inside ____ Outside _____
Craft or Product_____ Food _________
Number of Booths Requested_____ Amount Remitted ________
List All Products to be Sold on Reverse Side
ID Number (Required by PA Dept. of Revenue):_______________________________
The exhibitor has read, understands, and agrees to abide by all rules and regulations set forth by the Big Valley Area Business Association. The Exhibitor agrees to forever discharge and release the Big Valley Area Business Association from any and all manner of action, suits or damage claims whatsoever arising from any loss or damage to property or self.
                    SIGNATURE:_______________________________ DATE: ____________

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1. To maintain variety within the show, if you have not been an exhibitor or have changed your craft or product, PHOTOS ARE REQUIRED AND MUST INCLUDE AND ARE LIMITED TO WHAT YOU ARE CONTRACTING TO EXHIBIT.  Items not represented as described in contract are not acceptable in the show.

2. Sound devices, electronics, and visual equipment are prohibited without written permission.

3. Booths must be attended Friday 12:00 noon to 9:00 pm and Saturday 9:00 am to 5:00 pm.

4. Sponsors will engage security during full course of show, but assumes no responsibility for loss or damage by any cause.  Merchandise too valuable to be left unattended should be removed or insured by the exhibitor.

5. Because food is being served and eaten inside the building it is unlawful to bring pets inside.

6. Displays may be set up between 9:00 am and 10:00 pm on Thursday, the day before the show, or Friday from 8:00 am until 11:00 am, the first day of the show, and must remain in place until the close of the show on Saturday.  Personnel should be limited to exhibitors, family or employees.  Exhibitors are responsible for their displays and removal of all trash produced by said exhibition.  Display tables are not provided.  Electrical supply is 110 volts inside, 110 or 220 volts outside.  Exhibitor must supply his or her own extension cords.  Water is available to food vendors.

7. Booth must be decorated in Harvestfest theme (example: use of pumpkins, fall flowers, etc.)  Tables must be draped to the floor (display purposes underneath table is exempt).  Back of booth must be draped.  NO CANOPY TENTS INSIDE, PLEASE.  Independent judging will be held on Friday near 12:00 noon for the best decorated booths in the fall harvest theme.  $75.00 for first, $50.00 for second, and $25.00 for third.  Prize money will be paid by check.

8. GENERAL - All matters not covered by these regulations are subject to the decision of the sponsor.  Any violation of these regulations shall, at the option of the sponsor, annul the lease to occupy space and the exhibitor shall forfeit all monies that have been paid.  Signature on application and payment of fees assume the regulations as binding by sponsor and exhibitor.

9. Please have your business name visible on the front of your booth.

10. ADVANCE NOTICE IS REQUIRED FOR ANY DIFFERENCES TO THESE REGULATIONS AND MAY REQUIRE ADDITIONAL EXPENSE TO THE EXHIBITOR.  CHANGES ARE TO BE WRITTEN AND SIGNED.

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HARVESTFEST 2009

OCTOBER 2nd & 3rd
YOUTH PARK - REEDSVILLE
REGISTRATION & BOOTH FEES

EACH 10FT X 10FT AREA INSIDE IS CONSIDERED ONE SPACE
OUTSIDE SPACES MAY VARY, ACCORDING TO THE HARVESTFEST COMMITTEE

FOOD VENDOR - $110.00 PER SPACE
CRAFT OR PRODUCT VENDOR - $100.00 PER SPACE

ALL SPACES YOU REQUEST MUST BE PAID IN FULL BEFORE JULY 31^st
BECAUSE SPACE IS LIMITED A DEPOSIT OF $50.00  WILL ONLY HOLD YOUR
RESERVATIONS UNIT JULY 31^st.  WE MUST RECEIVE THE BALANCE OF ANY
AMOUNT DUE BEFORE THIS DATE.

          PLEASE APPLY AS SOON AS POSSIBLE SO WE MAY INCLUDE YOU IN ON OUR ADVERTISING.

INFORMATION
www.visitbigvalley.com
ank@pa.net
717-935-9965

 NO DISCOUNTS APPLY AND NO SPACES WILL BE HELD WITH OUT PAYMENT!

THANKS
YOUR HARVESTFEST COMMITTEE

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